College of Pharmacy Policies

Academic Standards and Progression Policies

Each College of Pharmacy student has an academic standing determined by his or her Roosevelt cumulative grade point average and individual course grade performance. Student progression through the College of Pharmacy requires satisfactory completion of all didactic coursework and pharmacy professional practice experiences (IPPE, IPE, and APPE). The Promotion and Graduation Committee will work with the Office of Academic Programs and Accreditation to track student progress towards the successful completion of the PharmD program, and provide decisions and remedies for students who are deficient.

Good Academic Standing

In order for students to graduate from the College of Pharmacy, they need to meet both the didactic course and professional practice experience requirements. To be in good academic standing, College of Pharmacy students must meet the following criteria:

  1. Maintain a cumulative grade point average of 2.0 or above.
  2. Satisfactorily fulfill all Didactic Course Completion requirements.
  3. Satisfactorily fulfill all Professional Practice Experience Completion requirements.

Didactic Course & Professional Practice Experience Satisfactory Completion Requirements

Didactic courses and professional practice experience rotations include all of the required and elective offerings that students complete within the pharmacy program. This includes all foundation, administrative science, integrated sequence, pharmaceutical care, and elective courses, and Introductory Pharmacy Practice Experience (IPPE), Interprofessional Pharmacy Experience (IPE) and Advanced Pharmacy Practice Experience (APPE) rotations. To remain in Good Standing within the college of pharmacy, students must:

  1. Earn no more than one “D” grade in any didactic course or pharmacy professional practice experience rotation (IPPE, IPE, and APPE).

a.  Students who earn a “D” grade in any course or rotation will automatically be placed on Probation by the Promotion and Graduation Committee.

b.  Students who earn more than one “D” grade in any course or rotation will automatically be dismissed from the Doctor of Pharmacy program.

c.  Students who earn an “F” grade in any course or rotation will automatically be dismissed from the Doctor of Pharmacy program.

Additional Professional Practice Experience Rotation Requirements

Professional practice experience rotations, many of which involve direct patient care demand a strong knowledge base along with the requisite set of skills and competencies. Expectations for the successful completion of these rotations sometimes require a separate set of parameters than didactic courses. These separate parameters include:

1. Students who earn a “D” grade in a professional practice experience rotation (as long as it is their first “D” grade) will automatically be placed on Probation by the Promotion and Graduation Committee and required to repeat the rotation in which the “D” grade was earned during a future rotation block based on site availability and at the students’ expense.

a.   None of the hours completed during the rotation for which a “D” grade was earned will be counted toward the completion of the internship or graduation.

b.  Students must earn a “C“ grade or higher on the repeated rotation to be removed from Probation and allowed to progress through the pharmacy program.

c.   Students who successfully complete a professional practice experience rotation in a future rotation block (based on site and faculty availability) may not graduate by their anticipated graduation date. Students will have their degrees conferred on an official future date used by either the College of Pharmacy or the University, whichever date occurs first.

2.    Students who are dismissed from an APPE rotation before it is completed will automatically earn an “F” grade in the rotation, which will result in dismissal from the pharmacy program.

Academic Probation

Students are placed on probation following the completion of any term in which their grade point average falls below 2.0, or who earns a “D” grade in a course. Every student placed on academic probation will be required to meet with the Promotion and Graduation Committee to develop a student-specific action plan.

Probation is a temporary status that equips students with an action plan to improve their future course performance. Probationary status allows a student to register for courses that will be offered in the upcoming term or terms. Once students are returned to good academic standing, they are expected to remain in good standing throughout the remaining academic terms of the program. Students may be dismissed from the pharmacy program if:

Students fail to comply with the terms of probation and do not return to good academic standing by the time period established by the Promotion and Graduation Committee;
Upon return to good academic standing the student subsequently earns another “D” grade, or an “F” grade, or cumulative grade point average below 2.0.

Students will not be permitted to enroll in the advanced professional practice experiences (APPE) until they successfully complete the didactic coursework and introductory (IPPE) and inter-professional (IPE) practice experience requirements of the Doctor of Pharmacy program.

Academic Suspension

The Promotion and Graduation Committee, may, under extraordinary circumstances, decide to suspend a student from the program who continues to perform below the standards for didactic coursework and experiential education. This decision may be made once a hearing is conducted by the Promotion and Graduation Committee. Any recommendation of suspension will be forwarded to the Dean of the College of Pharmacy for a final decision.

Academic Dismissal

Students who do not meet the criteria established under the Didactic Course Satisfactory Completion Requirements and Experiential Education Satisfactory Completion Requirements will be automatically dismissed from the Doctor of Pharmacy program.

Non-Academic Dismissal

Students also may be dismissed from the pharmacy program for non-academic reasons, including but not limited to the program’s determination that the student fails to meet professional or other technical standards. Professional Standards and the Technical Standards can be found in the College of Pharmacy Student Handbook.

Appeal Procedures

Students who are dismissed may appeal the decision through the Office of Academic Programs and Accreditation to the Promotion and Graduation Committee within 10 days of the date of the decision letter. If the Promotion and Graduation Committee approves the appeal, the student will be allowed to continue in the College of Pharmacy, but will be required to repeat any courses in which a “D” grade was earned and fulfill any additional requirements of the committee. If the Promotion and Graduation Committee denies the appeal, the student may then appeal the decision to the Dean within 10 days of the date of the Promotion and Graduation Committee final decision letter.

If the Dean approves the appeal, the student will be allowed to continue in the College of Pharmacy, but will be required to repeat any courses in which a “D” grade was earned and fulfill any additional requirements of the Dean. If the Dean denies the appeal, the student may then appeal to the Executive Committee of the Graduate Council within 10 days of the date of the Dean’s decision letter.

The Executive Committee of the Graduate Council will review the appeal and recommend for or against reinstatement. The Graduate Council’s decision is final. If the Graduate Council approves the appeal, the student will be allowed to continue in the College of Pharmacy, but will be required to repeat any courses in which a “D” grade was earned and fulfill any additional requirements of the Graduate Council. 

Notification

In all cases of appeal for dismissal, the Office of the Graduate Dean will notify the students in writing of the outcome of the appeal, with copies to the Office of Academic Programs and Accreditation.

Examination and Assignment Make-up Policy

If a student is unable to participate in a scheduled examination or assignment, it is the student’s responsibility to notify the course instructor before the scheduled class session is to begin. The faculty member will determine if the student will be excused from the examination or assignment, and how and when the student will make up the examination or assignment, if appropriate.

Examination and Policy Procedures

All quizzes and exams are to be taken by students in their assigned classroom unless otherwise authorized by the instructor.

Before an examination in the COP, Students will:

  • Enter the exam room no more than 10 minutes prior to scheduled exam time
  • Bring only their school-assigned laptop, laptop charger, and a writing utensil with them to the examination room.  Screen covers on laptops are not permitted during exams/quizzes.
  • Store all personal belongings in designated lockers
  • Take all exams using Respondus Lockdown Browser® unless otherwise instructed.
  • Ensure your school-issued laptop is restarted and Respondus Lockdown Browser® is functioning properly
  • Contact course coordinators prior to the start of class/exam in the event you are unable to make it to an exam or a quiz at the scheduled time.  Contact should be made by email or voicemail message if sending an email is not feasible immediately.

During an examination in the COP, Students will:

  • Raise their hands to inform proctors of any technical complications experienced during the examination period
  • Make all examination-related calculations and annotations on paper provided by proctors and return the paper at the end of exam
  • Raise their hands to be allowed to use the restroom; only one student may leave the testing room at any one time
  • Close their laptop upon completion of the exam and leave their laptop in the exam room until the exam is over
  • Exit the room when they are finished and proceed to the first floor.  Return to the 2nd floor only after the exam time has ended

Students who do not follow exam policy and procedure may be subject to a 10% reduction in exam score.

Academic dishonesty, cheating, lying and/or plagiarism will not be tolerated.  Students violating the Roosevelt University College of Pharmacy Student Code of Conduct will receive a failing grade in the course and will be formally reported to the Roosevelt University Office of Student Affairs.  Refer to the student handbook for details on disciplinary actions for violations of the code of conduct.

Before and during an examination in the COP, Faculty will:

  • Remove all unclaimed materials from classroom prior to start of a(n) quiz/exam
  • Ensure all white boards are wiped clean prior to the start of a(n) quiz/exam
  • Provide non-graphing calculators and colored scratch paper for use during exams Students are responsible for returning calculators at the end of exam
  • Take attendance at each quiz and/or exam

Note: Specific instructions outside of the general guidelines may be developed and communicated by a course faculty member/team. Such instructions pertain only to the class in question and shall not contradict the general guidelines at any given time.

Leave of Absence

Students in good standing who choose to take a leave of absence for personal, medical, or other reasons must submit this decision to the Office of Academic Programs and Accreditation before the beginning of the academic term in which the leave will take effect. The leave of absence will be granted for one calendar year. If the leave of absence is for longer than one calendar year, the student must re-apply to the pharmacy program by the application deadlines established by the Office of Academic Programs and Accreditation. The Office of Academic Programs and Accreditation will notify the Promotion and Graduation Committee about any student who is granted a leave of absence.

Term Withdrawal

Students who decide to withdraw from an academic term once it has begun must do so with the Office of Academic Programs and Accreditation. Once the withdrawal is approved, the student will be able to return to the pharmacy program the following academic year at the start of the appropriate term. If the withdrawal is longer than one calendar year, the student must re-apply to the pharmacy program by the application deadline dates established by the Office of Enrollment and Student Services. Students may also be administratively withdrawn from the College of Pharmacy for performance or personal reasons. Students may be eligible for a tuition refund based on the withdrawal date. The tuition refund schedule can be found HERE.

Graduation Requirements

Students must complete the pharmacy curriculum in accordance with progression guidelines to be eligible for graduation. Students are eligible to graduate upon the recommendation of the Promotion and Graduation Committee when all of the following criteria have been met:

  1. Students must successfully complete the courses comprising the PharmD curriculum as approved by the College of Pharmacy faculty.
  2. Student must complete a minimum of 9 hours of course electives.
  3. Students must be in academic good standing:
    1. Students must have a cumulative GPA or 2.0 or above
    2. Students cannot have more than one “D” grade and any “F” grades applied towards the PharmD degree.
    3. Students cannot have any “no credit” grades in courses applied toward the PharmD degree.

Protocol for Guest Lecturers and Speakers

Professionalism 

Represent oneself, college, university, and profession of pharmacy with the utmost personal integrity through demonstration of respect, compassion, honesty, trustworthiness, accountability, and professional attire. 

In order to display professional courtesy at all times while guests are on campus students should:

  1. Use electronic devices (ie laptops, tablets) only for educational purposes and refrain from surfing the internet for unrelated materials.
  2. Refrain from using cell phones in the classroom.  If needed, the students should excuse themselves from the classroom to take an emergency phone call.
  3. Make all efforts to avoid disruptions to guest speakers.
    • Remove any needed belongings from the classroom for outside class hours
    • Arrive on time and leave at the appropriate time
    • Limit conversations in the hallway that may be disruptive

This is an important issue since guest speakers/lecturers could be potential employers/partners and we want to project the utmost professionalism when providing opportunities for students to hear from ‘people in the field’.


Student Policies and Procedures

Student policies may be amended based on the students’ admission date. Please refer to the most current Handbook for current policies and procedures.

Student Complaints Policy

Accreditation Council for Pharmacy Education (ACPE) Complaints Policy

ACPE has an obligation to assure itself that any institution which seeks or holds a pre-accreditation or accreditation status for its professional program(s) conducts its affairs with honesty and frankness. Complaints from other institutions, students, faculty, or the public against a college or school of pharmacy, including tuition and fee policies, and as related to ACPE standards, policies or procedures, shall be placed in writing in detail by the complainant and submitted to the ACPE office. The complaint shall be submitted to the institution for response. Requests for confidentiality shall be respected to the extent any such information is not necessary for the resolution of the complaint.
The Executive Director shall, based upon the complaint, the response, and information from such further investigation deemed necessary, promptly determine the facts surrounding the issue, determine the validity of the complaint, and resolve the issue; provided, however, where the Executive Director deems it necessary or appropriate, the matter shall be considered at the next regular meeting of the Council. The time frame for resolution is generally within six months. A record of complaints regarding a specific college or school of pharmacy, including student complaints received or made available, is kept for consideration on file at the Council office. Such record of complaints are considered during scheduled evaluations, or a special evaluation, as the case may require.
The procedure shall provide for treatment of complaints in a timely manner that is fair and equitable to all parties. The complainant shall be advised of the decision or action as soon as possible. When ACPE has cause to believe that any institution with which it is concerned is acting in an unethical manner or is deliberately misrepresenting itself to students or the public, it will investigate the matter and provide the institution an opportunity to respond to the allegations. If, on the basis of such investigation, after notice to the institution and opportunity for institutional response, ACPE finds an institution has engaged in unethical conduct or that its integrity has been seriously undermined, ACPE will either:

a. request that the institution show cause, within a stated time period, why adverse action should not be taken, or

b. in extreme cases, immediately discontinue its relationship with the institution by denying or withdrawing preaccreditation or accreditation status.

A complaint against a college or a school of pharmacy must be related to the standards or the policies and procedures of ACPE and must be submitted in writing to the Executive Director. Under existing practices, when a complaint is received, it is submitted to the college or school affected for response. If, thereafter, based upon the complaint and the response, the Executive Director determines that a complaint is not related to the standards or policies, the complainant is so advised in writing with a copy to the school or college, and the matter is treated as resolved.
Anonymous complaints pertaining to accreditation matters are retained and, depending on circumstances, may or may not be forwarded to the school or college involved, depending somewhat on the severity of the complaint. This decision is made by the Executive Director. Where a complainant has threatened or filed legal action against the institution involved, ACPE will hold complaints in abeyance pending resolution of the legal issues and the complainant is so advised. 
If the Executive Director finds a complaint to be extremely serious in nature charging egregious conduct that may warrant adverse action by the Council, or involves an interpretation which the Executive Director believes should be made by the Council, the complaint will be submitted to the Council for determination at the next regular meeting. Extraordinary remedies available for complaints covering extreme cases are set forth in paragraphs (a) and (b) above.
ACPE has an obligation to respond to any complaints which may be lodged against it by any institution, student, faculty or third party in respect to the application of ACPE's standards, policies and procedures where the complaining party is directly affected thereby. Any such complaint shall be submitted in writing. The Executive Director shall promptly determine the facts surrounding the issues and shall attempt to resolve the matter in consultation with the Public Interest Panel established pursuant to Article V of the ACPE By-Laws. Complaints which cannot be resolved by the Executive Director shall be considered and resolved at the next regular meeting of the Council. The time frame for resolution is generally within six months.

If you wish to file a complaint, please e-mail: 
csinfo@acpe-accredit.org (regarding a professional degree program)
ceinfo@acpe-accredit.org (regarding a continuing education provider)

Roosevelt University College of Pharmacy Complaints Policy

Any person may file a formal written complaint to the Roosevelt University College of Pharmacy regarding its Doctor of Pharmacy Program. Complaints may include, but are not limited to, admissions policies, grading issues, inappropriate student or faculty conduct, or failure to comply with a College of Pharmacy or Roosevelt University policy. All complaints will be processed by the College of Pharmacy Office of Academic and Student Services. When complaints involve a specific course, the College of Pharmacy encourages the complainant to contact the instructor as the first step in the resolution process. Instructors will notify their Department Chairs and the Associate Dean for Academic and Student Services of the complaint as soon as possible.

Procedure for Formal Complaints

To initiate a formal complaint, a typed, signed and dated statement with full contact information of the person submitting the complaint must be provided to the College of Pharmacy Office of Academic Programs and Accreditation. The complaint must provide adequate detail so the complaint can be addressed fully. If the complaint is related to a course, a statement detailing previous discussions and meetings with the instructor must be included.

Formal complaints will be reviewed upon receipt by the Associate Dean for Academic Programs and Accreditation. Depending upon the nature of the complaint, it will either be addressed by the Associate Dean, or forwarded to the appropriate College of Pharmacy Standing Committee or administrative office for review, advice and/or response. Complaints may require meetings or hearings with the complaining party, College of Pharmacy faculty, staff, and/or other members of the Roosevelt University community. The person submitting the complaint will receive a response or update from the Associate Dean for Academic Programs and Accreditation, and/or the appropriate committee or administrative office within 45 days. The time sensitivity of complaints will be taken into consideration and the Office of Academic and Student Services and/or the appropriate committee or administrative office will work as quickly as the circumstance allows. All complaints and written documentation of actions related thereof will be held securely by the Office of Academic Programs and Accreditation. The outcomes of complaints may be appealed to the Office of the Dean within 10 days. The Dean will subsequently make a final decision regarding the complaint.

An Accreditation Council for Pharmacy Education (ACPE) representative may inspect all complaint records filed with the Roosevelt University College of Pharmacy during an on-site evaluation.


Student Code of Conduct and Academic Policies

Pharmacy students are expected to adhere to all academic and behavioral expectations as outlined in the Roosevelt University Code of Student Conduct. All forms of misconduct shall be subject to discipline.

The Roosevelt University Code of Student Conduct makes explicit those activities which are contrary to the general interests of the University community or which threaten to disrupt the teaching and learning in which members of the community are engaged. Students enrolled in the University are expected to conduct themselves in a manner compatible with the University’s function as an educational institution. Misconduct for which students are subjected to discipline may occur on the University Campus or off campus if the misconduct occurs at a University activity or activity related to the University or the misconduct may impact the University or educational environment and includes, but is not limited to, the following:

  1. Academic dishonesty such as cheating, using unauthorized material on examinations, submitting the same paper for different classes without acknowledgement, the fabrication of information or making up sources, improper collaboration and plagiarism(*);
  2. Forgery, alteration, or misuse of University identification, records, or documents, or knowingly furnishing false information to the University;
  3. Obstruction or disruption of the learning environment, University community, or of other University activities or functions;
  4. Physical altercations, intimidation, verbal abuse; conduct which threatens or endangers the health or safety of any person, including the use of social media in carrying out any of these behaviors or acts;
  5. Sexual assault, sexual harassment, domestic/dating violence, or stalking; (Any of these allegations follow a separate policy, procedures and sanctions under our Title IX Process)
  6. Harassment; verbal or written threats, coercion or any other conduct that by design, intent or recklessness places another individual in reasonable fear of physical harm through words or actions directed at that person, or creates a hostile environment in which others are unable reasonably to conduct or participate in work, education, research, living, or other activities, including but not limited to stalking, cyber-stalking, and racial harassment;
  7. Smoking in all forms, including but not limited to cigarettes, e-cigarettes, hookah, cigars;
  8. Theft of or damage to University property or the property of any other person;
  9. Unauthorized entry to or use of University facilities;
  10. Violation of University policies or campus regulations, including campus regulations concerning the registration of student organizations; the use of University facilities; or of the time, place, and manner of public expression;
  11. Violation of computer and network usage policy or student email policy;
  12. Violation of rules governing University-owned or controlled Residence Halls;
  13. Failure to comply with directions of University officials acting in the performance of their duties;
  14. Conduct which adversely affects the student’s suitability as a member of the academic community;
  15. Drug Violations:
    a.  Use, possession, manufacturing, distribution, or sale of marijuana, heroin, narcotics, or any other controlled substance which is prohibited by law; intentionally or recklessly inhaling or ingesting substances (e.g., nitrous oxide, glue, paint, etc.) that will alter a student’s mental state;
    b.  Use of a prescription drug if the prescription was not issued to the student, or the distribution or sale of a prescription drug to a person to whom the prescription was not originally issued;
    c.  Possession of drug paraphernalia, including but not limited to bongs, glass pipes or hookahs;
  16. Alcohol Violations:
    a.  Underage possession or consumption;
    b.  Public intoxication; appearing at a University activity or on the University campus in a state of intoxication;
    c.  Driving under the influence of alcohol or other substance; operation of a motor vehicle while impaired or with a blood alcohol or breath alcohol level at or above the applicable legal limit;
    d.  Distribution or sale of alcoholic beverage to any person under 21;
    e.  Possession of common source containers, possession or use of kegs, mini kegs, beer balls or other common source containers of alcoholic beverages such as trash cans, tubs or similar containers of alcohol, when such possession or use occurs on campus, in the housing of any University organization or group, or in connection with a University activity; Excessive rapid consumption. Regardless of age of those involved, facilitating, arranging, or participating in any extreme alcohol consumption activity that constitutes, facilitates, or encourages competitive, rapid or excessive consumption of alcohol when such activity occurs on campus, in the housing of any University organization or group, or in connection with a University activity;
  17. Hazing:                                                                                                                                                                                                                                                                                      a.  Any action or situation that recklessly, by design or intent, endangers the mental or physical health or safety of a student for any purpose including but not limited to initiation or admission into or affiliation with any student group or organization. In such an instance, hazing occurs if an individual or group:
               i.  Causes or attempts to cause physical injury or other harm to a student including but not limited to emotional distress, or engages in any conduct which presents a threat to the student’s health or safety, which shall include but not be limited to any brutality of a physical nature, such as whipping, beating, branding, exposure to the elements, forced consumption of any food, alcohol, drug, or other substance, or other forced physical activity that could adversely affect the physical or physical and mental health or safety of the student, and any activity that would subject the student to extreme mental stress, such as sleep deprivation, forced sexual conduct, and forced exclusion from social contact;
               ii.  Engages in an action or activity which has a tendency to or which is intended to demean, disgrace, humiliate, or degrade a student, which shall include but not be limited to, forced conduct that could result in extreme embarrassment, or other forced activity that could adversely affect the mental health or dignity of the student;
              iii.  Conduct that by design, intent or recklessness causes a student to be unable reasonably to pursue, or interferes with or attempts to interfere with a student’s academic schedule or performance; or causes, induces, pressures, coerces, or requires a student to violate the law or to violate any provision of University regulations;
    b.  In response to allegations of hazing under this regulation it is not a defense that:
               i.  The victim gave consent to the conduct;
              ii.  The conduct was not part of an official organizational event or sanctioned or approved by the organization;
              iii.  The conduct was not done as a condition of membership in the organization;
  18. Obstruction or interference with the Conduct Process, including without limitation failure to appear at a hearing, failure to testify at a hearing, violating and/or failure to complete conduct sanctions;
  19. The storage, possession, or use of firearms, fireworks, explosives, or weapons of any kind, including replicas or facsimiles, anywhere on campus; (Students who are deputized law enforcement officers and are legally qualified to carry firearms may do so while on-campus after checking in with security, and if their presence does not constitute a disruption as defined under Code #3);
  20. The assistance or encouragement of others to commit violations of the Code or failure to report violations.

Discipline for violation of the Code of Student Conduct may include:

  1. Oral or written warning
  2. Referral to University Office, e.g., Academic Success Center
  3. Educational sanctioning
  4. Restitution
  5. Loss of privileges
  6. Housing Reassignment
  7. Probation of housing contract
  8. Termination of housing contract
  9. University Probation
  10. Suspension from the University, a program or activity for a specific period of time
  11. Denial of admission or readmission to the University or a University program or activity
  12. Expulsion from the University, a program or activity on a permanent basis

In addition to the discipline listed above, violations of the Code of Student Conduct may result in criminal charges or civil complaints being filed. A violation of academic integrity may result in academic penalties or sanctions in addition to University sanctions.

 The Roosevelt University Student Handbook, which is revised annually, can be found online under the Current Students tab on the main University webpage. Copies of the Student Handbook are also available at the Academic Success Center, Room 125.

The College of Pharmacy adheres to all of the academic and code of conduct policies of Roosevelt University, with the exception of the policies or procedures specific to pharmacy students, which then override the University academic or code of conduct policies. The College of Pharmacy policies and procedures are presented below.

Academic Dishonesty

Instances of academic dishonesty violate the very spirit of the University. They undermine the student’s own learning; they are unfair to other students who do their own work, they violate the trust between professor and student; and they diminish the value of the degree for all students. Therefore, academic dishonesty is taken very seriously at Roosevelt University, with consequences ranging from failing the assignment or course to being expelled from the University.

Roosevelt University students are responsible for following the Code of Student Conduct published in the Student Handbook that includes the standard of academic integrity. There are many forms of academic dishonesty. In the broadest sense, it is any act that enhances a student’s grade unethically and unfairly. Acts of academic dishonesty include, but are not limited to, submitting someone else’s work as the student’s own, in whole or in part (plagiarism); failing to acknowledge assistance received; using unauthorized assistance in exams (e.g., using or having notes or having unauthorized advance knowledge of the test); recycling of work without acknowledgment (e.g., submitting the same paper for different classes); the fabricating of information or making up sources; and collaborating improperly.

Students may obtain more extensive guidelines concerning academic integrity from the Office of the Provost as well as from instructors. Depending on the severity of the violation, an instructor may fail a student on the individual assignment or test, may lower the student’s grade in the course, or may fail the student in the course.

Students may grieve the decision of the instructor by following the academic dishonesty appeal procedure outlined in the Roosevelt University Student Handbook. The instructor may also file a complaint against the student under the Code of Student Conduct which may result in further discipline including expulsion from the University.

Procedures for Handling Final Grade and Academic Dishonesty Appeals

The procedure for appeal of final grades and allegations of academic dishonesty can be found in the Roosevelt University Student Handbook.

Procedures for Handling Student Concerns Other Than Final Grade Appeals

If a student has a concern about a faculty member other than a final grade appeal, the procedure for addressing this concern can be found in the Roosevelt University Student Handbook.

*For sexual harassment concerns, see the Anti-Harassment Policy in this Handbook.

Additional College of Pharmacy Student Code of Conduct and Academic Policies

In addition, the College of Pharmacy expects all of its students to incorporate these principles into their regular learning and practice experiences:

  1. The College of Pharmacy has an obligation to prepare students who are technically and professionally competent and who exhibit awareness and the capacity to conduct themselves in a moral and ethical manner. Only the highest standards of ethical behavior are expected from those who enter the pharmacy profession.
  2. All students will be expected to treat faculty, staff, other students, and those individuals with whom they interact in a respectful manner.
  3. Appropriate classroom, laboratory, and experiential site behavior will be expected of all College of Pharmacy students, including but not limited to:
    1. Arrive at class prepared to learn with all assignments completed;
    2. Disruptive behavior such as conversations while an instructor is lecturing or student is speaking and use of profanity in oral, written or electronic communications is not acceptable;
    3. Wear clean and pressed laboratory coats in laboratories;
    4. Dress in appropriate attire for class (at the discretion of the instructor), experiential sites, and other College of Pharmacy activities (See Dress Code Recommendations).
  4. When patient contact is required as part of either classroom or experiential learning activities, the Professional Code of Ethics shall govern all interactions with patients. The Code of Ethics for Pharmacists can be found below.

Code of Ethics for Pharmacists

PREAMBLE

Pharmacists are health professionals who assist individuals in making the best use of medications. This Code, prepared and supported by pharmacists, is intended to state publicly the principles that form the fundamental basis of the roles and responsibilities of pharmacists. These principles, based on moral obligations and virtues, are established to guide pharmacists in relationships with patients, health professionals, and society.

I. A pharmacist respects the covenantal relationship between the patient and pharmacist.

Considering the patient-pharmacist relationship as a covenant means that a pharmacist has moral obligations in response to the gift of trust received from society. In return for this gift, a pharmacist promises to help individuals achieve optimum benefit from their medications, to be committed to their welfare, and to maintain their trust.

II. A pharmacist promotes the good of every patient in a caring, compassionate, and confidential manner.

A pharmacist places concern for the well-being of the patient at the center of professional practice. In doing so, a pharmacist considers needs stated by the patient as well as those defined by health science. A pharmacist is dedicated to protecting the dignity of the patient. With a caring attitude and a compassionate spirit, a pharmacist focuses on serving the patient in a private and confidential manner.

III. A pharmacist respects the autonomy and dignity of each patient.

A pharmacist promotes the right of self-determination and recognizes individual self-worth by encouraging patients to participate in decisions about their health. A pharmacist communicates with patients in terms that are understandable. In all cases, a pharmacist respects personal and cultural differences among patients.

IV. A pharmacist acts with honesty and integrity in professional relationships.

A pharmacist has a duty to tell the truth and to act with conviction of conscience. A pharmacist avoids discriminatory practices, behavior or work conditions that impair professional judgment, and actions that compromise dedication to the best interests of patients.

V. A pharmacist maintains professional competence.

A pharmacist has a duty to maintain knowledge and abilities as new medications, devices, and technologies become available and as health information advances.

VI. A pharmacist respects the values and abilities of colleagues and other health professionals.

When appropriate, a pharmacist asks for the consultation of colleagues or other health professionals or refers the patient. A pharmacist acknowledges that colleagues and other health professionals may differ in the beliefs and values they apply to the care of the patient.

VII. A pharmacist serves individual, community, and societal needs.

The primary obligation of a pharmacist is to individual patients. However, the obligations of a pharmacist may at times extend beyond the individual to the community and society. In these situations, the pharmacist recognizes the responsibilities that accompany these obligations and acts accordingly.

VIII. A pharmacist seeks justice in the distribution of health resources.

When health resources are allocated, a pharmacist is fair and equitable, balancing the needs of patients and society.

*adopted by the membership of the American Pharmacists Association October 27, 1994.

Laboratory Safety Rules and Guidelines

It is essential that the environment in teaching laboratories be a safe one.  Safety is a continuous process and requires informed participation by faculty, lab instructors and students.  These rules have been devised to enhance the safety of students in the laboratory. 

All people present throughout the laboratories should participate with following these rules, which are designed to protect the safety of everyone working throughout the laboratories. 

  1. I will inform my instructor if I am pregnant, immune-suppressed, allergic to any substances used in the laboratory, and/or have any other condition that may require special precautionary measures.
  2. I will not eat or drink in the laboratories.  I will confine eating and drinking to the tables in the hallway or the cafeteria.  Drinks brought into the labs should be capped or covered and kept in a closed backpack or other bag by the entrance to the labs.
  3. I will keep my bags and books at the front of the laboratory so that they are out of the way.  I understand that bags left on the floor between lab benches can be a safety hazard. 
  4. I will wear the proper eye protection while working in the labs.  The RU Departmental policy on eye protection is described in Roosevelt’s Chemical Hygiene Plan and the Laboratory Safety Training Manual
  5. I will wear a full-sleeve lab coat, which is completely buttoned while in RU laboratories.  I will not wear my lab coat outside of the laboratories, so as not to expose others to hazards.  Nor will it be placed on tables, benches or chairs in the hallways but stored in a bag when not in use.
  6. I will wear socks and shoes that cover the entire foot; no ballet flats.  I acknowledge that sandals are not appropriate in the laboratory because spilled chemicals can harm exposed skin.
  7. I will wear pants while in laboratory.  I acknowledge that shorts and leggings are not appropriate.
  8. I will wear gloves when handling chemicals or biohazardous materials.
  9. I will tie back long hair to keep it away from flames and chemicals.  Hats are inappropriate for the lab.
  10. I will keep my cell phone on vibrate or turned off while in the laboratories.  If I need to make an important call I will step outside of the labs so as not to distract others.
  11. I am familiar with the locations of: exits; fire blankets, alarms, and extinguishers; gas shutoff buttons; safety showers; eyewash stations; first-aid kits; broken glass containers; spill kits; PPE; MSDS binders.
  12. I understand how to respond in case of an emergency.
  13. I will follow all safety precautions and PPE recommended for chemicals used in the lab.
  14. I will immediately report all spills and other safety hazards, regardless of how minor, to the laboratory manager or a safety officer and make sure they are under control before I leave for the day.
  15. I will be prepared to do the experiment by reading the procedures before the lab period.  I understand that a lack of preparation can lead to injury.
  16. I will clearly label all solutions generated during my laboratory work.  I will label solutions with the compound, concentration, date, and my initials. I have been informed as to the location of labeling tape for this purpose.
  17. I will dispose of wastes in their appropriate containers, as I learned during safety training.
  18. I will properly clean up after my class or my laboratory work.  This means that all dishes must be cleaned immediately.
  19. I will not leave apparatuses containing chemical reactions unattended or unlabeled.  If I need to leave a reaction running overnight, I will set it up in a hood and leave a note with instructions and contact information.
  20. I will turn off any instruments, such as hot water baths, before leaving the labs for the day.  If I need to leave something on, I will leave a note with instructions and contact information.  I will also email the laboratory manager with this information.
  21. I will not bring my children into the labs while I work, as there are many hazards throughout the labs. 
  22. I will keep containers of alcohol, acetone and other flammable liquids away from flames.
  23. I will properly clean my workspace and equipment after completing my laboratory work.
  24. I will wash my hands prior to leaving the laboratory.
  25. I understand that I am not allowed to work in the laboratory without supervision by my instructor or a trained laboratory assistant.

Student Safety Contract for Handling Human Blood

While handling human blood, all students must conform to the requirements of the Occupational Exposure to Bloodborne Pathogens Standard from the Occupational Safety and Health Administration (OSHA).  The following rules are adapted from the Needlestick Safety and Prevention Act issued by OSHA in 2001.

  1. I will be properly attired throughout any experiment utilizing human blood such to minimize exposed skin.  This includes gloves, safety glasses, lab coats, pants, and shoes that cover the entire foot.  I understand that I will be asked to leave the laboratory if I am not properly attired.
  2. I will discard of any needle or lancet used to draw blood into a bio hazard bag.
  3. Before disposing of needles or lancets, I will cap or contain the exposed needles so that they do not poke through the biohazard bag and harm someone.
  4. If I am stuck by a needle or get blood or other potentially infectious materials in my eyes, nose, mouth, or on broken skin, I will immediately flood the exposed area with water and clean any wound with soap and water or a skin disinfectant.  I will report this immediately to my instructor or lab assistant and seek immediate medical attention.
  5.  I will dispose of all chemical wastes containing human blood in their appropriate containers, as directed by my instructor or laboratory assistant.
  6. I will properly clean my work space and equipment after completing my laboratory work with disinfectant.
  7. I will wash my hands prior to leaving the laboratory.

Dress Code Expectations

Upon acceptance and entry into Roosevelt University College of Pharmacy, students begin a process of developing the knowledge, skills and attitudes that comprise the fundamental core of the profession of Pharmacy.  Although assimilation of competencies and transformation to Doctoral Pharmacy Practitioners takes several years, early initiation of professional behaviors facilitates the developmental and professionalization process.

Throughout history, health professions have adopted standards of attire for their practitioners to collectively identify themselves as professionals and provide assurance to patients that they are interacting with individuals who can be trusted in performing services.  In today's health care system, the concept of pharmaceutical care has introduced pharmacists as providers of care.  Pharmacists are assuming a greater responsibility and a more active role in maintaining the health of the population they serve. Image alone will not assure the desired excellence in pharmaceutical care; however, it often provides the basis for the public's perception of the profession and particularly guides first impressions.

Abiding by the standards of attire at the Roosevelt University College of Pharmacy is a component of the educational process that internalizes esteem and emphasizes professionalization.

Appropriate Attire for Students at the

Roosevelt University College of Pharmacy

The following standards for attire apply to all students enrolled in Roosevelt University College of Pharmacy:

Part I

General Personal Care Standards:

 1.     Adequate precautions should be taken to maintain good personal hygiene.  These precautions include regular bathing, use of deodorants and regular dental hygiene.

 2.     Hair maintenance:

2.1   Women:  neat and clean, styled off the face and out of the eyes.  If close contact with patient occurs (e.g. physical assessment procedures), hair longer than shoulder length should be secured.

2.2    Men:  neat and clean, styled off the face and out of the eyes.  If close contact with patients occurs (e.g. physical assessment procedures), hair longer than shoulder length should be secured.  Beards and mustaches should be clean and well groomed.

 3.      Other personal care considerations:

3.1. Cologne, perfume or aftershave is not recommended in the patient care setting due to patient allergies and sensitivities.

3.2.   Cosmetics should be used in moderation.

3.3.   Nails should be well groomed manicured and of short to medium length to facilitate patient care activities.

3.4.   Jewelry and accessories should be non-distracting.

Part II

Appropriate Attire Standards in the Context of Patient Care or Public Interactions:

Defined to include but not limited to the following situations: 

  • Advanced Pharmacy Practice Experiences (APPE)
  • Introductory Pharmacy Practice Experiences (IPPE)
  • Interprofessional Practice Experiences (IPE)
  • Pharmaceutics Laboratories
  • Pharmaceutical Care Laboratory Courses
  • Patient care projects or health fairs
  • Professional meetings
  • When prior notification is given (i.e. a patient or guest lecturer will be in class)
  • Any context where the student is representing the college or university in public

1.   An approved identification badge must be worn on the student's person and visible at all times. (All students are expected to conform to this standard at all times.)

2.     Attire:

2.1    Women: Clean, professionally styled clothing and shoes (i.e. dresses or skirts of at least length, non-denim tailored slacks, and appropriate tops).  A clean, white, long sleeved waist-length white coat is required in appropriate contextual settings.

2.2  Men: Clean, professionally styled clothing and shoes including a collared dress shirt with or without an appropriately knotted/secured necktie. A clean, white, long sleeved waist-length white coat is required in appropriate contextual settings. 

In the event of a discrepancy between these standards and the IPPE/APPE Manual, the APPE Manual shall supersede this standard.

3.      Items specifically not permitted under any condition while on rotations outside the college of pharmacy:

3.1     Hats or caps (except headgear considered a part of religious or cultural dress).

3.2     Denim clothing or jeans of any color;

3.3     Shorts, cargo pants, culottes, skorts or mini-skirts and capri pants;

3.4    Sweatpants, sweatshirts, non-collared T-shirts or T-shirts with lettering, or midriff tops (business causal styled turtlenecks and mock turtlenecks may be worn);

3.5    Athletic shoes, causal sandals, clogs, such as “Flip-Flops,” “Birkenstocks” or beach shoes.    Open toed shoes are discouraged and are not permitted in patient care areas.

3.6   Scrubs (tops or pants); 

3.7   Leggings worn as pants;

3.8    Buttons, large jewelry or accessories that could interfere with patient care or safety should be avoided.

3.9    Jewelry in pierced noses, lips, tongues or other exposed body areas, other than ears.

4.   Exceptions:

4.1 Activities in specific laboratories, courses and patient areas in which the instructors or institutional policy supersedes this policy.

4.2    Any medical conditions that inhibit adherence should be discussed with the individual course coordinators or preceptors.

Part III

Enforcement Standards:

1. Standards of Attire are intended to be self-regulated.

2. Students inappropriately dressed or groomed may be dismissed (from classes) and requested to comply with the standards set forth in this document.

3. Actions judged to be violations of this standard, course syllabi or IPPE/APPE manuals will be considered unprofessional behavior and may result in disciplinary action by course coordinator.

4. Other policies may be implemented as warranted to ensure adherence to these standards.

Substance Abuse Policies

Students enrolled in the College of Pharmacy are expected to follow Roosevelt University’s Code of Student Conduct policy on alcohol and substance use. This policy can be found in the Roosevelt University Student Handbook.

In addition, the College of Pharmacy expects all pharmacy students participating in experiential and clinical experiences to be free from the influence of drugs and alcohol. All violations by students on experiential and clinical sites will be referred to the Associate Dean for Academic Programs and Accreditation for adjudication. Acting on behalf of Roosevelt University and the College of Pharmacy, the Associate Dean may impose disciplinary sanctions against any student who is found to be in violation of the law or policies related to the unlawful possession, use or distribution of alcohol and/or drugs.

Clinical facilities site personnel may require that students submit to and pay for substance abuse testing prior to beginning or at any time during the clinical practicum.

While at the clinical facility, if there is reasonable suspicion based on the student’s behavior, observed or reported, that the student is using or under the influence of drugs or alcohol, the student shall be tested for drugs and alcohol. Additionally, while the hearing process is pending, both the Associate Dean for Academic Programs and Accreditation, and/or the Director of Experiential Education have the authority to suspend the student from all classroom and experiential activities.

Faculty and/or Preceptor Response to Suspected Drug and/or Alcohol

If a preceptor or faculty member observes or receives information that a student is using or may be under the influence of drugs or alcohol while at an experiential or clinical site, he or she must take the following steps:

  1. Remove the student from patient care, contact, and/or direct work with or access to all pharmaceuticals.
  2. Contact the Director of Experiential Education in the College of Pharmacy.
  3. Meet with the student in private and inform him or her of the behavior or performance that has been observed. When possible, the faculty and/or preceptor should include a second person in the meeting (another faculty member or clinician) to serve as an independent observer and witness.
  4. During the meeting, the faculty member or preceptor should ask the student to self-disclose all alcohol or drugs that have been ingested, and to turn over all drugs that are in the student’s possession. If the student has stored alcohol or drugs in an area other than where this meeting is occurring, accompany the student to the place where the alcohol and drugs are stored for retrieval.
  5. Substance abuse testing will be done at the student’s expense. The chain-of-custody testing process must be used, and the Drug Abuse Profile must include: Amphetamines, Barbiturates, Benzodiazepines, Cannabinoids, Cocaine, Ethanol, Opiates, and Phencyclidine.
  6. If testing is available at the clinical facility, the faculty member or preceptor will accompany the student to the location where the drug testing will be done. If testing is not available, the faculty member or preceptor will inform the student that he or she must provide a urine sample at an accredited health agency within 5 hours of leaving the facility. The results of this testing must be provided to the Director of Experiential Education once the results are available.
  7. If a student refuses testing or to release the results of the tests to the Director of Experiential Education, the tests will be considered positive and the student may be subject to immediate suspension pending a formal hearing.
  8. As a safety precaution, do not let the student drive home if the person is found to be intoxicated or under the influence or a controlled substance. Have the student contact a friend or family member to drive the student home. If none are available, contact a cab to drive the student home.

Incident Report Procedure

The faculty member or preceptor will document, in writing, the behavior(s) or the performance issue/concerns observed. A detailed description of the observation should be provided, including dates, times and names of all parties involved. This written documentation should be delivered or faxed to the Director of Experiential Education. All written documentation and drug testing results are to be placed in the student’s file and will be provided to the Associate Dean for Academic Programs and Accreditation for adjudication. The clinical agency has the responsibility to report this situation to the Illinois Department of Financial and Professional Regulation or other appropriate Boards of Pharmacy.

Hearing Procedures

After referral to the Associate Dean for Academic Programs and Accreditation, a formal hearing shall be conducted between the student and the Promotion and Graduation Committee. Based upon the evidence presented at the hearing, the following behavioral decision may be imposed:

  1. Written Reprimand;
  2. Probation;
  3. Suspension from the College of Pharmacy for a pre-determined period of time;
  4. Substance use treatment and/or counseling;
  5. Community service;
  6. Expulsion from the College of Pharmacy

In addition to the behavioral decision imposed by the Promotion and Graduation Committee, criminal charges may also be filed.

Once the decision has been rendered, the Associate Dean for Academic Programs and Accreditation will inform the student of the decision, as well as the Director of Experiential Education, and the College Dean. In the event such behavioral decision includes suspension or the requirement of treatment or counseling, the student will be considered for readmission into the College of Pharmacy only upon successful completion of all requirements imposed by the Promotion and Graduation Committee.

Appeal of Behavioral Decision

A student may appeal the decision of the Promotion and Graduation Committee to the Dean of the College of Pharmacy under the following conditions:

  1. There is evidence that the student’s due process rights were violated.
  2. New evidence has emerged that, if available during the initial hearing, may have affected the outcome of the behavioral decision.

The Dean may uphold the original decision, make modifications to the decision, dismiss the behavioral decisions, or order a new hearing. Beyond ordering a new hearing, the decision rendered by the Dean is final.

Privacy Rights of Students

The Family Educational Rights and Privacy Act (FERPA) protect the students’ privacy and educational records. Information about FERPA is located in the Roosevelt University Student Handbook.

Anti-Harassment Policy

(The policy can also be found in the Roosevelt University Student Handbook)

Roosevelt University is committed to the preservation of the dignity and worth of all members of the University community. To ensure an environment for working and learning in which all individuals (faculty, staff, students and visitors) are treated with respect, harassment in any form is unacceptable and cannot be tolerated.

Because interpersonal relationships (romantic or sexual) between supervisors and the employees they supervise either directly or indirectly or between faculty and their students involve an imbalance of power, all such interpersonal relationships are prohibited and will subject employees to discipline. In such situations, it is difficult, if not impossible, to determine whether such a relationship is truly consensual and, therefore, if a complaint of sexual harassment is filed, the University will presume that the relationship was not truly consenting unless proven otherwise.

Policies and procedures dealing with sexual harassment, discrimination, equal opportunity, and sexual assault can be found in the Roosevelt University Student Handbook.

Transportation Policy

The Roosevelt University College of Pharmacy requires that all students provide their own transportation during their introductory, interprofessional and advanced pharmacy practice experiences. The College cannot guarantee that students will be placed at sites within area public transportation. Transportation expenses such as gasoline, tolls, insurance, and other automotive services are the student’s responsibility.